10 Tips for Business Emailing
When people think about email and the internet they often have a tendency to picture teenagers and younger people sending very unprofessional letters to their friends, which include slang, acronyms, and many misspellings. Unfortunately this connotation often carries on into business also. In today’s digital age, email is essential for every small business to utilize, however it is essential that you use proper formating to avoid looking sloppy, or unprofessional.
Here are 10 tips to make sure that your business emails are professional looking, and don’t look “spammy”.
1) DO NOT USE ALL CAPITALS: You should never use all capitals in your business emails. It’s true that they grab attention, however they also make your emails look very “spammy”. Think about what looks more professional:
a) CHEAP SALE ON WIDGETS
b) Cheap Sale on Widgets
Although the first one grabs attention, the second one looks much more professional.
2) Keep it short: You should try to send short emails if possible. People generally use email to make quick contacts, so it is best not to make your email many pages long, one page can usually do.
If however you do need to send a long email, make sure that you divide the email into multiple short paragraphs. Try to make each paragraph only 1 or 2 sentences long. People don’t like to read a lot, and if they see a long, huge paragraph they immediately get scared of it, and procrastinate from doing it. Long paragraphs make the email harder to read, and make it a lot more boring. If you send short emails, or ones with shorter paragraphs, you may notice that you receive a reply a lot quicker.
3) Never use emoticons: Emoticons are great. Use them for personal emails to your friends, but never for business. They’re just way to informal.
4) Don’t forget to proof read: This sounds fairly obvious, however it is amazing to find out how many people forget to do this step. They will just finish writing an email, and they immediately click send, without any proof reading. Many times the email doesn’t make sense, or it says something that the original sender didn’t really want to say. If possible you may even want someone else to proof read it, so that you have a second opinion.
5) Don’t procrastinate: When you get an email in your inbox, which requires a reply, read it quickly, and then write a reply immediately after. Don’t leave any room for procrastinating. The person who wants to receive the reply will greatly appreciate your prompt reply. This will help to build a strong relationships with your employee’s, and customers/clients.
6) Do it Quickly: When people check their email sometimes they have a tendency to go in, and take their time checking all of their emails and replying to all of them. While it is a good idea to reply quickly to emails, it is necessary to reply to every single email that you receive. Also you should try to read and reply to the emails quickly. Don’t try to avoid and dance around the real subject of your emails. If you have a question: ask it. If you have an answer: answer it. Just go into your inbox, and do what you need to do.
7) Remember your Reader: Write your email in a way that reflects your relationship with the person you are sending the email to. If you know the person well, you can use a more informal email, however, if it is the CEO of a billion dollar company, then you may want to be very formal. Remember when in doubt go for the more formal email.
Express your email quickly: Don’t get fancy using a bunch of words, and different writing techniques. Simply say, or ask, what you need to do in the simplest way possible. Remember Occam’s Razor: The simplest answer is usually the correct answer.
9) Don’t always use email: Try to use other forms of contact also. If you have something that will take a long time to explain, you may want to try face to face contact, or phone conversation instead. Since only a small percentage of conversation is expressed verbally, you can explain something a lot easier if you use your voice, facial expressions, and body poster.
10) Use Your Own Domain - If you are using a domain name that is something at yahoo DOT com, hotmail DOT com, etc., then you may be risking looking unprofessional. Instead make the ending your companies name by buying a domain name.
If you just make sure that you don’t send overly personal business emails, and you follow some basic guidelines for business emailing, you will be able to communicate much better, and look much more professional.
Tags: email, general, productivity, website
July 5th, 2008 at 7:01 am
[...] learn how to send proffesional looking emails you can read my article Here. I have also written an article about Family Businesses incase that applies to [...]
November 13th, 2008 at 4:47 am
Thank you for sharing!
November 14th, 2008 at 3:41 am
I never thought i will find this much information on 10 Tips for Business Emailing today. Nice post mate - keep up the good work.
November 23rd, 2008 at 10:42 am
Hi I m glad to your post “10 Tips for Business Emailing” so well that I like to ask you whether I should translate into German and linking back. Please answer. Greetings Detektiv
November 27th, 2008 at 2:48 pm
Yes. Feel free to translate it, and include it on your site, in exchange for a backlink!
Kyle
May 3rd, 2010 at 8:30 am
hi guys…
hi guysI would like to thank you for the efforts you have made in writing this article. I am hoping the same best work from you in the future as well and i have start my own blog now, , thanks for your effort…
April 16th, 2011 at 8:19 am
Very nice!…
Wow you are very very talented!! keep up the awesome work. You are very talented & I only wish I could write as good as you do :)…
July 8th, 2011 at 12:12 pm
buy@aloe.vera.gel” rel=”nofollow”>……
Need cheap generic VIAGRA?…
July 29th, 2011 at 12:41 am
Buy@Cheap.Coral.Calcium” rel=”nofollow”>……
Buywithout prescription…
July 29th, 2011 at 2:40 am
Order@Coral.Calcium.Online” rel=”nofollow”>..…
Buygeneric pills…
July 29th, 2011 at 4:22 am
Purchase@Coral.Calcium.Online” rel=”nofollow”>……
Buywithout prescription…
July 29th, 2011 at 4:46 am
Purchase@Cheap.Coral.Calcium” rel=”nofollow”>..…
Buynow it…
July 29th, 2011 at 9:40 am
Purchase@Abana.Online” rel=”nofollow”>..…
Buydrugs without prescription…
July 29th, 2011 at 10:37 am
Purchase@Cheap.Abana” rel=”nofollow”>……
Buygeneric pills…
July 29th, 2011 at 11:53 am
Get@Abana.Online” rel=”nofollow”>..…
Buyit now…
July 29th, 2011 at 2:07 pm
Buy@Discount.Abilify” rel=”nofollow”>……
Buywithout prescription…
July 29th, 2011 at 2:33 pm
Order@Abilify.Online” rel=”nofollow”>.…
Buynow it…
July 29th, 2011 at 5:21 pm
Get@Abilify.Online” rel=”nofollow”>..…
Buygeneric drugs…
July 29th, 2011 at 9:24 pm
Cheap@Abilify.5mg.10mg.15mg.20mg.30mg” rel=”nofollow”>..…
Buygeneric pills…
July 29th, 2011 at 9:50 pm
Buy@Abilify.5mg.10mg.15mg.20mg.30mg” rel=”nofollow”>..…
Buyno prescription…
July 30th, 2011 at 12:46 pm
Order@Discount.Acai” rel=”nofollow”>……
Buywithout prescription…
July 30th, 2011 at 7:44 pm
Cheap@Acai.Online” rel=”nofollow”>……
Buynow…
July 30th, 2011 at 9:19 pm
Get@Acai.Online” rel=”nofollow”>……
Buygeneric drugs…
July 31st, 2011 at 11:01 am
Cheap@Acai.Without.Prescription” rel=”nofollow”>..…
Buygeneric meds…
August 1st, 2011 at 1:49 am
Buy@Coral.Calcium.Online” rel=”nofollow”>.…
Buygeneric meds…
August 1st, 2011 at 1:09 pm
Order@Cheap.Abilify” rel=”nofollow”>..…
Buyno prescription…
August 2nd, 2011 at 3:18 am
Buy@Discount.Coral.Calcium” rel=”nofollow”>.…
Buygeneric meds…
August 3rd, 2011 at 4:13 pm
Buy@Cheap.Acai” rel=”nofollow”>……
Buygeneric drugs…
August 3rd, 2011 at 5:15 pm
Buy@Cheap.Acai” rel=”nofollow”>..…
Buydrugs without prescription…
August 3rd, 2011 at 5:40 pm
Buy@Cheap.Acai” rel=”nofollow”>……
Buygeneric drugs…
August 3rd, 2011 at 6:09 pm
Buy@Discount.Acai” rel=”nofollow”>……
Buyit now…
August 3rd, 2011 at 10:36 pm
Order@Discount.Acai” rel=”nofollow”>……
Buynow…
August 4th, 2011 at 12:43 am
Purchase@Acai.Online” rel=”nofollow”>……
Buynow it…
August 4th, 2011 at 6:00 am
Cheap@Acai.Online” rel=”nofollow”>..…
Buynow it…
August 4th, 2011 at 10:25 am
Buy@Generic.Acai” rel=”nofollow”>..…
Buywithout prescription…
August 4th, 2011 at 12:24 pm
Buy@Generic.Acai” rel=”nofollow”>..…
Buydrugs without prescription…
August 5th, 2011 at 1:16 am
Generic@Acai.500mg.Without.Prescription” rel=”nofollow”>.…
Buyno prescription…
August 5th, 2011 at 6:54 am
Order@Discount.Energy.Boost” rel=”nofollow”>.…
Buynow it…
August 5th, 2011 at 3:51 pm
Buy@Discount.Accupril” rel=”nofollow”>.…
Buyno prescription…
August 6th, 2011 at 6:34 am
Order@Cheap.Accutane” rel=”nofollow”>.…
Buygeneric drugs…
August 6th, 2011 at 8:41 pm
Cheap@Generic.Accutane” rel=”nofollow”>.…
Buygeneric drugs…
August 8th, 2011 at 12:38 pm
Cheap@Aciphex.Without.Prescription” rel=”nofollow”>.…
Buynow it…
August 8th, 2011 at 3:22 pm
Buy@Aciphex.20mg” rel=”nofollow”>.…
Buygeneric drugs…
August 9th, 2011 at 3:57 am
Buy@Acomplia.Online” rel=”nofollow”>.…
Buynow it…
August 9th, 2011 at 6:08 am
Buy@Discount.Acomplia” rel=”nofollow”>.…
Buygeneric meds…
August 10th, 2011 at 6:05 pm
Cheap@Generic.Actonel” rel=”nofollow”>……
Buywithout prescription xiu…
August 10th, 2011 at 7:09 pm
Cheap@Actonel.35mg” rel=”nofollow”>……
Buyit now oil…
August 11th, 2011 at 1:50 am
Order@Discount.Actoplus.Met” rel=”nofollow”>..…
Buygeneric meds qmo…
August 11th, 2011 at 4:37 am
Get@Actoplus.Met.Online” rel=”nofollow”>..…
Buygeneric pills zdg…
August 11th, 2011 at 10:37 am
Cheap@Actos.Online” rel=”nofollow”>..…
Buynow it tly…
August 11th, 2011 at 3:04 pm
Buy@Actos.Without.Prescription” rel=”nofollow”>.…
Buyno prescription luw…
August 12th, 2011 at 9:53 am
Cheap@Acular.Online” rel=”nofollow”>.…
Buygeneric drugs zfk…
August 12th, 2011 at 4:35 pm
Purchase@Cheap.Adalat” rel=”nofollow”>..…
Buygeneric meds abx…
August 12th, 2011 at 11:00 pm
Purchase@Cheap.Coral.Calcium” rel=”nofollow”>..…
Buynow it vhx…
August 14th, 2011 at 6:15 am
Order@Cheap.Acai” rel=”nofollow”>..…
Buyno prescription gdt…
August 14th, 2011 at 6:23 pm
Order@Acai.Without.Prescription” rel=”nofollow”>.…
Buynow it lmg…
August 14th, 2011 at 7:38 pm
Purchase@Generic.Acai” rel=”nofollow”>..…
Buydrugs without prescription faj…
August 14th, 2011 at 11:00 pm
Cheap@Acai.Without.Prescription” rel=”nofollow”>……
Buydrugs without prescription jlg…
August 15th, 2011 at 5:53 am
Generic@Acai.500mg.Without.Prescription” rel=”nofollow”>..…
Buyno prescription wkp…
August 15th, 2011 at 11:23 am
Buy@Discount.Energy.Boost” rel=”nofollow”>.…
Buygeneric drugs itj…
August 16th, 2011 at 2:11 am
Order@Cheap.Accupril” rel=”nofollow”>.…
Buynow it fnp…
August 16th, 2011 at 10:15 pm
Buy@Discount.Accutane” rel=”nofollow”>.…
Buygeneric drugs nih…
August 16th, 2011 at 11:11 pm
Order@Accutane.Online” rel=”nofollow”>……
Buyit now sge…
August 17th, 2011 at 12:22 am
Order@Cheap.Accutane” rel=”nofollow”>..…
Buyno prescription tao…
August 17th, 2011 at 1:19 am
Order@Discount.Accutane” rel=”nofollow”>.…
Buygeneric drugs mby…
August 17th, 2011 at 3:21 am
Purchase@Cheap.Accutane” rel=”nofollow”>……
Buywithout prescription ccw…
August 17th, 2011 at 11:28 am
Order@Generic.Accutane” rel=”nofollow”>……
Buygeneric meds svb…
August 17th, 2011 at 7:26 pm
Buy@Accutane.10mg.20mg” rel=”nofollow”>……
Buynow it zdg…
August 18th, 2011 at 9:06 am
Purchase@Aciphex.Online” rel=”nofollow”>……
Buydrugs without prescription vrg…
August 18th, 2011 at 9:46 pm
Purchase@Generic.Aciphex” rel=”nofollow”>..…
Buydrugs without prescription ygy…
August 19th, 2011 at 6:47 pm
Purchase@Cheap.Acomplia” rel=”nofollow”>.…
Buyit now ojb…
August 21st, 2011 at 4:32 am
Purchase@Discount.Acomplia” rel=”nofollow”>……
Buynow ela…
August 21st, 2011 at 7:26 am
Buy@Actonel.Online” rel=”nofollow”>.…
Buygeneric pills oir…
August 21st, 2011 at 1:55 pm
Order@Actonel.Online” rel=”nofollow”>……
Buynow fjl…
August 22nd, 2011 at 12:35 am
Get@Actonel.Online” rel=”nofollow”>..…
Buygeneric drugs ajd…
August 22nd, 2011 at 11:16 am
Buy@Cheap.Advair” rel=”nofollow”>.…
Buygeneric drugs axm…
August 23rd, 2011 at 12:45 am
Order@Advair.Online” rel=”nofollow”>..…
Buyit now irl…
August 23rd, 2011 at 7:29 am
Purchase@Advair.Online” rel=”nofollow”>..…
Buyno prescription jui…
August 23rd, 2011 at 3:29 pm
Buy@Generic.Advair” rel=”nofollow”>.…
Buygeneric drugs ouw…
August 23rd, 2011 at 4:47 pm
Buy@Advair.Without.Prescription” rel=”nofollow”>.…
Buygeneric drugs hwi…
August 24th, 2011 at 12:48 am
Cheap@Generic.Advair” rel=”nofollow”>.…
Buydrugs without prescription xab…
August 25th, 2011 at 12:13 am
Order@Discount.Aggrenox” rel=”nofollow”>..…
Buyno prescription lka…
August 25th, 2011 at 5:33 pm
Purchase@Cheap.Albenza” rel=”nofollow”>……
Buyit now knc…
August 26th, 2011 at 6:39 am
coral@calcium.vitamin.explanation” rel=”nofollow”>.…
Buywithout prescription…
August 26th, 2011 at 3:55 pm
abilify@and.gemfibrozil” rel=”nofollow”>.…
Buyno prescription…
August 27th, 2011 at 2:35 am
advair@copd.advertising.campaign” rel=”nofollow”>..…
Buynow…
August 27th, 2011 at 7:55 am
aleve@cold.tablets” rel=”nofollow”>……
Buygeneric pills…
August 27th, 2011 at 3:48 pm
alphagan@refrigerated.buy” rel=”nofollow”>……
Buygeneric drugs…
August 27th, 2011 at 7:52 pm
buy@amoxicillin.500mg” rel=”nofollow”>.…
Buynow it…
August 28th, 2011 at 11:36 am
accutane@verdict.buy” rel=”nofollow”>..…
Buydrugs without prescription…
August 28th, 2011 at 8:54 pm
allopurinol@atrial.fibrillation” rel=”nofollow”>.…
Buygeneric pills…
August 29th, 2011 at 10:16 am
arimidex@or.nolvadex.steriods” rel=”nofollow”>..…
Buywithout prescription…
August 29th, 2011 at 11:37 am
arjuna@pills.buy” rel=”nofollow”>..…
Buygeneric meds…
August 29th, 2011 at 2:10 pm
artane@bending.over” rel=”nofollow”>.…
Buynow…
September 8th, 2011 at 10:43 am
Hello…
My life,vist it http://juhuacha.chefcuisto.com/2011/09/02/local-wedding-cakes/ ,Thanks….
September 9th, 2011 at 9:35 pm
Hello…
My life,vist it http://xiangcai.sier.no/2011/09/02/minnies-dream-wedding-cake-toppers/ ,Thanks….
September 17th, 2011 at 4:11 pm
Great…
love your blog, http://www.equestrianblogging.com/blogs/beatris ,Thanks again….
October 17th, 2011 at 5:13 pm
stage 3 ovarian cancer…
Buy_drugs without prescription…
October 17th, 2011 at 6:51 pm
norvasc and theophylline…
Buy_drugs without prescription…
October 17th, 2011 at 10:12 pm
c-section scar pain symptoms pregnancy…
Buy_generic drugs…
October 18th, 2011 at 7:28 pm
over the counter birth control…
Buy_generic meds…
October 18th, 2011 at 9:08 pm
the process of methanogens metabolism…
Buy_drugs without prescription…
October 19th, 2011 at 2:09 am
viagra order uk…
Buy_generic pills…
October 19th, 2011 at 8:49 am
weight loss disclaimer law…
Buy_drugs without prescription…
October 19th, 2011 at 12:09 pm
steroids abuse sexual dysfunction…
Buy_it now…
October 19th, 2011 at 3:27 pm
hiv aids in california in 1997…
Buy_generic pills…
October 19th, 2011 at 5:07 pm
impact rating journal of clinical psychology…
Buy_now it…
October 20th, 2011 at 6:11 am
birth control pills for pms symptoms…
Buy_drugs without prescription…
October 20th, 2011 at 5:49 pm
otc proton pump inhibitors…
Buy_no prescription…
October 20th, 2011 at 7:29 pm
what are the trimesters of pregnancy…
Buy_generic drugs…
October 21st, 2011 at 12:28 am
gall bladder cancer surgery…
Buy_it now…
October 21st, 2011 at 7:41 am
viagra in the uk…
Buy_no prescription…
October 21st, 2011 at 7:20 pm
percent of obese children in usa…
Buy_now it…
October 21st, 2011 at 10:39 pm
rapid weight loss…
Buy_generic drugs…
October 22nd, 2011 at 3:42 am
ept pregnancy test…
Buy_generic meds…
October 22nd, 2011 at 5:24 am
cheap travel nebulizer…
Buy_generic drugs…
October 22nd, 2011 at 4:03 pm
arimidex and marathon…
Buy_generic drugs…
October 23rd, 2011 at 6:55 am
snort herbal ecstacy…
Buy_generic pills…
October 23rd, 2011 at 10:16 am
market drugs edmonton…
Buy_now it…
October 24th, 2011 at 8:42 pm
adrenal cancer symptoms…
Buy_generic drugs…
October 25th, 2011 at 6:42 am
good and bad drugs…
Buy_without prescription…
October 25th, 2011 at 8:21 am
is hepatitis b contagious…
Buy_generic pills…
October 25th, 2011 at 11:43 am
weight loss doctors in memphis tennessee…
Buy_generic drugs…
October 25th, 2011 at 3:01 pm
drug rehab center british columbia…
Buy_generic drugs…
October 25th, 2011 at 11:20 pm
is flomax good for prostatitis…
Buy_generic meds…
October 26th, 2011 at 1:01 am
indigestion and chest pain…
Buy_now it…
October 26th, 2011 at 11:01 am
ultimate diet pills…
Buy_generic pills…
October 27th, 2011 at 7:02 am
cancer of spine…
Buy_without prescription…
October 28th, 2011 at 11:20 am
terbutaline autism claim…
Buy_no prescription…
October 28th, 2011 at 1:00 pm
iv zofran…
Buy_drugs without prescription…
October 28th, 2011 at 6:05 pm
dhea treatment of depression…
Buy_drugs without prescription…
October 28th, 2011 at 11:01 pm
stress from clinical duty…
Buy_without prescription…
October 29th, 2011 at 11:34 am
saline for nebulizer…
Buy_generic pills…
October 29th, 2011 at 6:14 pm
pregnancy issues with men…
Buy_no prescription…
October 29th, 2011 at 9:34 pm
decongestants hypertension safe…
Buy_now it…
October 30th, 2011 at 7:56 pm
does birth control control moods…
Buy_generic drugs…
October 30th, 2011 at 11:18 pm
chf vs pulmonary edema…
Buy_generic drugs…
October 31st, 2011 at 2:39 am
canine kidney failure symptoms…
Buy_generic pills…
October 31st, 2011 at 10:37 pm
weight loss tricks for 40 somethings…
Buy_drugs without prescription…
November 1st, 2011 at 3:39 am
how to get teens off drugs…
Buy_drugs without prescription…
November 1st, 2011 at 3:19 pm
insulin receptor inhibition…
Buy_without prescription…
November 3rd, 2011 at 5:41 am
sandwich elisa for hepatitis b…
Buy_generic meds…
November 3rd, 2011 at 10:40 am
chronic bronchitis from marijuana…
Buy_now…
November 3rd, 2011 at 9:28 pm
decreased appetite during pregnancy…
Buy_generic drugs…
November 4th, 2011 at 12:48 am
maximum daily dose for venlafaxine…
Buy_it now…
November 4th, 2011 at 4:09 am
sample tlc diets…
Buy_generic drugs…
November 4th, 2011 at 7:28 am
psychostimulant treatment of depression…
Buy_drugs without prescription…
November 4th, 2011 at 10:48 am
copd lung sounds…
Buy_it now…
November 4th, 2011 at 2:09 pm
can a woman have colorectal cancer…
Buy_drugs without prescription…
November 4th, 2011 at 3:49 pm
colon cancer lymph node…
Buy_without prescription…
November 4th, 2011 at 7:09 pm
cipro for sinus infection…
Buy_generic meds…
November 5th, 2011 at 7:45 am
images of tongue cancer…
Buy_generic meds…
November 5th, 2011 at 11:06 am
cancer chemotherapy combination drugs…
Buy_generic meds…
November 6th, 2011 at 8:46 am
rebound phenomenon during gradual clonidine withdrawal…
Buy_drugs without prescription…
November 6th, 2011 at 10:26 am
ayurvedic ashwagandha zyban…
Buy_generic pills…
November 6th, 2011 at 3:26 pm
kids weight gain…
Buy_generic drugs…
November 7th, 2011 at 1:05 pm
azithromycin doxycycline over the counter…
Buy_generic pills…
November 7th, 2011 at 2:45 pm
forensic drug test swab…
Buy_no prescription…
November 7th, 2011 at 11:05 pm
100 mile diet store…
Buy_generic meds…
November 8th, 2011 at 7:54 am
list of anti anxiety drugs…
Buy_generic meds…
November 8th, 2011 at 2:59 pm
pain relief until root canal…
Buy_generic meds…
November 8th, 2011 at 6:20 pm
relief of skin itching…
Buy_now it…
November 8th, 2011 at 7:59 pm
clinical diagnosis and medical records…
Buy_generic meds…
November 9th, 2011 at 8:59 pm
eye drops canine paralysis…
Buy_now…
November 10th, 2011 at 5:20 am
adult male wheezing new onset…
Buy_drugs without prescription…
November 10th, 2011 at 6:39 pm
interactions with azithromycin and astragalus…
Buy_it now…
November 11th, 2011 at 9:19 pm
how to make glucose water…
Buy_it now…
November 12th, 2011 at 12:39 am
dr loss phil ultimate weight…
Buy_no prescription…
November 12th, 2011 at 2:20 am
dog retching vomiting weight loss…
Buy_generic drugs…
November 12th, 2011 at 5:19 pm
indomethacin opthalmic drops…
Buy_generic pills…
November 13th, 2011 at 1:39 am
hormone shot for prostate cancer…
Buy_generic drugs…
November 13th, 2011 at 4:59 am
space herpes…
Buy_now…
November 16th, 2011 at 3:18 am
prozac overdose and tardive dyskinesia…
Buy_generic meds…
November 16th, 2011 at 9:57 am
inpatient drug rehab sanford fl…
Buy_it now…
November 16th, 2011 at 11:37 am
black molley slang drug name…
Buy_generic drugs…
November 16th, 2011 at 1:16 pm
remeron dreams…
Buy_it now…
November 17th, 2011 at 2:37 am
fruity taste and diabetes…
Buy_it now…
November 17th, 2011 at 5:57 am
children during the depression…
Buy_drugs without prescription…
November 17th, 2011 at 9:18 am
acyclovir stada cream…
Buy_generic drugs…
December 9th, 2011 at 3:28 pm
depo@provera.bone.loss” rel=”nofollow”>……
Buygeneric drugs…
January 16th, 2012 at 8:02 am
“teen bondage…
BDSM Tips for Beginners”…
January 17th, 2012 at 2:06 am
“Bondage…
Indeed this is a useless post”…